Checks / Obligations / Document the system
Obligation · 32 controls · 11 laws
Document the system
Every AI system needs up-to-date technical documentation an authority could read.
What to put in place
Keep technical documentation for each system: what it is, how it works, its data, tests and changes.
Policy wording you can use
[your organisation] keeps up-to-date technical documentation for each AI system, covering its purpose, design, data, testing, performance and changes, ready to give to an authority on request.
Prove it once
Describe or link the evidence that this is in place: the policy, the page, the document reference. It is sealed once and applied to all 32 controls here that take a yes or a document (the rest need their own number or date and are listed after).
Every control that asks for this
EN 18286:2026 (AI Act QMS)
- EN 18286 Cl.4 - quality management system established and documented
- EN 18286 Cl.4 - documented information controlled
- EN 18286 Cl.8.1 - AI system life cycle defined
- EN 18286 Cl.8.3 / Art.17(1)(b) - design and design control
- EN 18286 Cl.8.7 - unique reference for each assessed version
- EN 18286 Cl.8.8 - pre-determined changes documented
- EN 18286 Cl.8.9 / Art.11(1) - technical documentation before market
- EN 18286 Cl.9.1 - unique identifier for each system placed on the market
Agent output: compliance gates
- EU AI Act Art.11 - technical documentation present
- EU AI Act Annex IV - documentation reference
- GDPR Art.25 - data protection by design
- ISO/IEC 42001 A.4 - AI resources documented
- ISO/IEC 42001 A.6 - life-cycle stage recorded
- NIST AI RMF MAP-1 - use context established
- NIST AI RMF MAP-2 - system categorised
EU AI Act
- EU AI Act Art.11 - technical documentation present
- EU AI Act Annex IV - documentation reference
- EU AI Act Art.53 - GPAI technical documentation
NIST AI RMF
- NIST AI RMF MAP-1.1 - use context established
- NIST AI RMF MAP-2.3 - system categorised
- NIST AI RMF MAP-3.1 - benefits documented
EU Product Liability Directive
- PLD - software and AI products in scope identified
- PLD - inventory of AI and software products on the EU market
- PLD - version history kept for every release